5 Email Templates to Use When You Need to Ask for Payment
Everyone wants to get paid as soon as possible. If you’re an entrepreneur, you know it can be difficult to figure out the best way to let your clients know when and how they should pay you. Here are five email templates that will help you ask your clients to pay on time so that everyone is happy. These templates include instructions on exactly how to use them, and they’ll work with almost any email service provider, including Gmail, Outlook and Yahoo Mail. Use these email templates to ensure your payment cycle goes smoothly.
Let Them Know What’s On the Table
You’ve provided a great service or product, and now it’s time to get paid. But asking for payment can be awkward, especially if you’re new to the game. The good news is, that there are a few tried-and-true email templates you can use to make the process a little easier.
- Send a Polite Reminder
- Get Straight to the Point
- Offer a Discount
- Be Clear About Next Steps
- Thank Them in Advance
The Subtle Prompt
You don’t want to be too pushy when asking for payment, but you also don’t want to beat around the bush. This email template strikes the perfect balance by gently reminding the client that payment is due without sounding too demanding. It’s worded in a friendly tone and includes a gentle prompt like let me know or just checking in.
The Friendly Reminder
It’s always a good idea to start off with a friendly reminder. This type of email should be short, sweet, and to the point. Be sure to thank them for their business and remind them of when the payment is due. You can also include a link to your invoicing system or online payment portal. They might have been busy last week, but it doesn’t hurt to send another reminder!
Include an or Else Option
If you’re looking for payment before rendering services, you need to be firm yet polite. This can be a difficult balancing act, but it’s important to remember that you are running a business and need to be compensated for your time and effort. Here are five email templates you can use when asking for payment 1
) Hey! I just wanted to confirm what we agreed on in terms of paying the project upfront $___________
2) Hi! Let me know what you want me to do so I can make sure we get paid for our work
3) I hope you’ve been doing well. It looks like we haven’t received payment for the work we did together – any feedback
4) As per our conversation on Tuesday, let me know how much you’ll be sending as a final balance due so I can invoice you accordingly
5) Let me know if there’s anything else I need from you or anything else in order to proceed with billing. Otherwise, our invoice will remain unpaid until Friday.
Tell Them Why They Should Pay Now, Not Later
In today’s business world, cash flow is king. So, when you need to ask a client or customer for payment, it’s important to do so in a way that doesn’t damage your relationship – but still gets the job done. Here are five email templates you can use to ask for payment before without sounding demanding or unprofessional. The number one priority when sending out an invoice should be to provide value and service. The sooner a client pays their invoice, the more they get out of it.
If they want good rates on our services, they should pay promptly! We understand that people lead busy lives and budgets can be tight, which is why we allow people to split payments over two installments with no interest fee!
We will keep this brief as time is money for both of us! Our team has been working hard on this project and now we’re asking for payment because if we don’t get paid soon our services will stop until we get paid by someone else! We know you are as passionate about success as we are and would never hold back from making any necessary changes if something isn’t working!
Keep your tone neutral, friendly, and professional
The last thing you want to do is anger or upset your client, so make sure to keep your tone neutral, friendly, and professional. 1.
I hope you’re doing well. Just wanted to check in and see when you might be able to make a payment on invoice #[insert number here]. We’ve already sent out the bill, but it’s not due until next month. It would be great if we could work something out before then. 2.
I just wanted to send a quick email because our invoices are about ready to go out next week and I didn’t get an answer from my last email about when you would like to pay your invoice 3.
Just checking in again – can we still catch up before our invoices go out next week 4.
Hi , 5 years ago this past December I came into your office with some items that I was looking to sell at auction and asked if you could help me find someone who might have interest in them
Thank them sincerely in advance
Do you have any questions about the invoice I’m happy to answer them?
Just let me know if you need more time to make a payment or if there’s anything else I can do to help you.
Thank you for your time and I look forward to hearing from you soon.
Ask them if they have any questions