3 Professional Email Templates for Asking for Payment

3 Professional Email Templates for Asking for Payment

While you can use online forms to ask your customer to pay, it’s still important to send an email as well, especially if you want to give them some background information or express your gratitude. In this article, we’ll take a look at three different ways to write an email asking for payment from your customer. We’ll also provide you with several templates you can use so you won’t have to start from scratch each time you need to send one of these emails.

1) The reason I need payment

I’m emailing to ask for payment of the invoice I sent on XX date for the work I completed on XX date. I understand that you may have questions about the charges, and I’m happy to answer them. However, I would appreciate prompt payment so that I can continue working on your project.


I look forward to hearing from you, and I appreciate your business. Please contact me if you have any questions about my invoice or need more information. Thank you! Sincerely, Your Name (Your Signature) Your Name (Typed Signature)

2) When we will meet again

Assuming you’ve already had a conversation with the client about when payment is due, you can use this email template to request payment. Hi [Client Name], Just wanted to check in to see if you’re able to make the payment that was due on [Date] Please let me know, and thank you for your time. Best, [Your Name] The next email template is a more formal way of asking for payment.

3) What I can do for you

Assuming you’ve already provided your client with a great service or product, there are a few key points to remember when asking for payment in an email. First, be polite and humble in your request – after all, the customer may not even realize they haven’t paid yet. Second, don’t threaten or guilt the customer into paying, as this will only sour the relationship. Finally, include a clear call-to-action so the customer knows exactly what to do next. Here are three examples of professional emails to send requesting payment

1) Hello , I hope you’re doing well! Just wanted to remind you that we need payment before our billing cycle ends on May 10th. Let me know if there’s anything else I can help with!

2) Hi ,

I wanted to let you know that it’s been over 30 days since we last talked about my invoice dated March 15th. It looks like we never finalized any decisions about it, which is why I’m following up again today.

30 If I don’t hear back from you soon, I’ll assume the project is complete and put it through accounting for payment processing unless otherwise noted by then. Again, thanks for everything – looking forward to hearing from you soon!